Administrative Coordinator (Sherbrooke, QC)

 
Are you an organized and rigorous bilingual professional who thrives on variety and the desire to make a real impact? ORPC is looking for an Administrative Coordinator to become the backbone of our team in Sherbrooke, Quebec. In this strategic support role, you will act as a bridge between our Canadian operations, our U.S.-based team, and our partners, ensuring the fluidity of our administrative, regulatory, and communications activities.

• Management and Team Support: Act as the primary administrative anchor for our Canadian team; manage calendars, international travel and event logistics so that the team can focus on delivering projects.
• Data and Systems Management: Be the primary point of contact for our CRM software, ensuring data integrity and optimizing workflows for team efficiency.
• Logistical Supervision: Coordinate office operations to ensure a harmonious work environment for both local and remote team members.

• Permit and Application Management: Provide high-level administrative support for the preparation and submission of complex permit applications and environmental documentation.
• Grant and Funding Support: Assist in the compilation and follow-up of grant applications, ensuring that all supporting documents are organized and submitted within strict regulatory deadlines.
• Timeline Tracking: Maintain a rigorous tracking system for regulatory milestones and reporting requirements to ensure the organization remains in full compliance.

• Strategic Communications: In partnership with our U.S. team, execute the social media calendar and contribute to company newsletters.
• Professional translation: Use your mastery of bilingualism to translate or refine technical and administrative documents.
• Stakeholder Liaison: Act as a professional point of contact for partners and the public, maintaining a high standard of bilingual professionalism.

• Proven experience: 5 to 7 years of experience in coordination, project support or as an executive assistant — ideally in a technical or engineering environment within a small or medium-sized company.
• Self-starter: You are highly autonomous, exceptionally organized, and able to manage multiple files simultaneously in a small team environment.
• Proficiency in bilingualism: Perfect professional fluency in French and English is essential to translate documents and collaborate effectively with our English-speaking teams and partners.
• Technological fluency: Excellent command of Office 365 or Google Workspace and direct experience in managing a CRM database.

• Location: Professional office in Sherbrooke, QC, with the possibility of telecommuting.
• Status: Full-time.
• Immediate Supervisor: Director of Development, Canada.
• Travel: Occasional travel for events or meetings.

 
Ready to power the future of renewable energy in Canada? Apply today!
 
Contact: Emily Hadidian
HR Manager
✉ [email protected]
☎ 207-772-7707